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Knowledgebase: BlackBoard
Blackboard Cloud Migration Project
Posted by Gerard Au on 01 July 2014 05:13 PM

Process

Moving Blackboard to the cloud with Blackboard’s Managed Hosting Service will require some down time for the migration process.   In order to minimize impact to users, the project team discussed several options for migrating course information from the current self-hosted system to the Blackboard Managed Hosting system. The goal is to minimize down time to active courses over the Summer 2014 quarter while meeting the project timeline of having all courses live on the Blackboard Managed Hosting system by Fall 2014. The team believes a batch approach is the best way to accomplish this goal. Thus, IT Services will work with Blackboard to move courses into the Blackboard cloud in three batches. No course sites will be moved while they are actively in use, including Summer 2014 courses.

  • Batch 1 (July 2-7, 2014) – Future courses (Fall 2014 courses)
  • Batch 2 (July 21-24, 2014) – Inactive/Archival courses (Spring 2014 and prior)
  • Batch 3 (Oct 21-24, 2014) – Remaining live courses (Summer 2014) and Ongoing Courses (ONG)

While no courses will be moved while they are actively in use, faculty will not be able to make changes to inactive courses while they are being moved. These down times have been scheduled well beyond the beginning and end of an academic quarter in order to minimize impact. Any changes made during the “freeze periods” will not be reflected in the Blackboard cloud. Extensive communication will be made to the campus community via e-mail and the ITS website to keep our stakeholders informed.

Key Milestones

Mar 2014

President Cabinet approved funding for moving Blackboard to the cloud

Completed

Apr 16, 2014

IT Governance Executive Committee approval

Completed

May 9, 2014

Contract with Blackboard Managed Hosting approved and signed by Chancellor’s Office

Completed

Jul 7, 2014

Fall 2014 (Batch 1) courses “go live” on Blackboard-hosted server

Completed

Jul 24, 2014

Spring 2014 and older courses (Batch 2) “go live” on Blackboard-hosted server

Completed

Oct 24, 2014

All courses (Batch 3) “go live” on Blackboard-hosted server

Completed 

 

Impact to users

Date

System Changes

Impact

Status

Jun 30, 2014

Enabling CAS Single Sign On (SSO) on current CSUSB-hosted Blackboard server during the weekly Monday 2am-6am maintenance window. [Info]

Login screen will appear slightly different to users, allowing the system to utilize SSO to pass token from one system to another.

Impact: Minimal

Completed

Jul 2-7, 2014

Fall 2014 courses will be “frozen” as we need to archive and export all Fall 2014 courses. After July 7, all Fall 2014 courses will be live on the cloud-based Blackboard-hosted server. [Info]

Faculty members (15) teaching Fall 2014 courses and already have a Blackboard course will be unable to make any changes during the long weekend while their courses are being moved into the cloud.

Impact: Minimal

Completed

Jul 21-24, 2014

Blackboard to import all inactive courses (Spring 2014 and older) into the Blackboard-hosted server. Faculty and students are requested not to make any changes to these courses during this 4 day window. [Info]

Any changes to Spring 2014 and older courses will not be reflected in the cloud.

Impact: Minimal

Completed

Oct 21-24

Blackboard to import remaining courses (Summer 2014 and Ongoing courses) into the Blackboard-hosted server. During this period, Summer 2014 and Ongoing courses will be unavailable.

 

Students and Faculty will not be able to make any changes or to view their Summer 2014 or Ongoing courses until all courses are fully in the Blackboard cloud.

Impact: Minimal

 Completed

 

Project Detail

Phase 1 – Setup and Testing (Completed)

Jun 5

Kick-off meeting

Jun 5-12

Blackboard will begin setting up CSUSB managed hosting site

Jun 12

CSUSB will provide Blackboard with building block

Jun 13

CSUSB will provide Blackboard with SSL certificate

Jun 13

CSUSB to provide Blackboard with several test course to load onto managed hosting environment

Jun 18

Blackboard to provide CSUSB credentials to customize managed hosting environment

Jun 18-30

CSUSB to configure managed hosting environment, test SSO

Jun 30

CSUSB will enable CAS on current self-hosting environment

 

Phase 2 – Migration of Inactive Courses (In Progress)

Jul 2

Freeze date for all Fall 2014 courses. CSUSB will batch archive Fall 2014 and deliver (SFTP or overnight) batch file to Blackboard

Jul 3-6

Blackboard to load Batch 2 (Fall 2014) courses on managed hosting environment

Jul 7

Fall 2014 courses go live on managed hosting environment

Jul 7-18

CSUSB will test Fall 2014 courses

Jul 21

CSUSB to provide Blackboard with Batch 2 courses to load into managed hosting environment

Jul 24

Blackboard to complete importing Batch 2 courses

Jul 24

All courses other than Summer 2014 live on managed hosting environment

Jul - Aug

CSUSB to test migrated course, functionality, SIS integration

 

Phase 3 – Migration of Live Courses

Oct 20

Freeze date/shut down of self-hosted Blackboard. CSUSB will batch archive remaining courses (Summer 2014 and Ongoing courses) and deliver (SFTP or overnight) batch file to Blackboard

Oct 21-24

Blackboard to load remaining courses (Summer 2014 and Ongoing courses) onto managed hosting environment

Oct 24

All courses fully live on managed hosted environment 

Oct 24

Redirect URL from http://blackboard.csusb.edu to http://csusb.blackboard.com



Attachments 
 
 blackboard hosting v2.1 (2014-07-01).pdf (131.76 KB)
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